Virtual Mailroom

Virtual Mailroom is a software provider specializing in enterprise-level output and document management solutions, particularly for high-volume, variable data printing. Their flagship product, Objectif Lune (OL) Connect, helps organizations streamline the creation and distribution of complex business documents such as invoices, statements, and reports.

RHS Technology Group is committed to enhancing operational efficiency and streamlining print management through innovative solutions. Virtual Mailroom is a powerful tool that automates and optimizes print workflows, enabling organizations to reduce costs and improve productivity while aligning with their digital transformation objectives.

Virtual Mailroom provides comprehensive print management capabilities that help businesses efficiently manage their printing resources. This solution enhances print visibility, control, and security, ensuring that organizations can operate effectively in today’s digital landscape.

Key Features

    • Dynamic Job Routing: Automatically directs print jobs to the most appropriate devices based on availability, cost, and quality, minimizing waste and optimizing resources.

    • Cost Tracking and Reporting: Provides detailed analytics on print usage and costs, enabling organizations to identify savings opportunities and make data-driven decisions.

    • Seamless Connectivity: Integrates with existing IT infrastructure, including document management systems and ERP platforms, ensuring smooth workflows and minimal disruption.

    • Cross-Platform Compatibility: Supports a variety of devices and operating systems, providing flexibility and adaptability for diverse organizational environments.

    • User Authentication: Implements secure print release features that require user authentication before printing, reducing the risk of sensitive documents being left unattended.

    • Data Protection: Ensures that all print jobs are encrypted and securely transmitted, protecting sensitive information from unauthorized access.

    • Intuitive Dashboard: Provides a centralized dashboard for easy access to print job status, usage metrics, and device management, enhancing user experience and simplifying management.

    • Mobile Accessibility: Allows users to manage print jobs and monitor resources from mobile devices, enabling flexibility and support for remote work.

Applications

  • Healthcare

    Streamline patient documentation processes by automating print jobs for patient records and forms, ensuring timely access to critical information while maintaining confidentiality.

  • Finance

    Enhance the security of financial documents by implementing secure print release features, ensuring that sensitive information is protected during the printing process.

  • Manufacturing

    Optimize the printing of production labels and inventory tracking forms, reducing delays and improving accuracy in the supply chain management process.

Benefits of Virtual Mailroom

    • Time Savings: Automating print management reduces the time spent on manual processes, allowing employees to focus on more strategic tasks that drive business growth.

    • Faster Turnaround: Streamlined print workflows enable quicker processing of print jobs, improving responsiveness to customer and operational needs.

    • Visibility into Print Costs: Detailed analytics help organizations identify high-cost areas and implement strategies to reduce unnecessary printing and related expenses.

    • Resource Optimization: By intelligently routing print jobs, organizations can reduce waste and extend the life of their printing devices.

    • Data Confidentiality: Enhanced security features protect sensitive information from unauthorized access, ensuring compliance with industry regulations and standards.

    • Risk Mitigation: By controlling print access and monitoring usage, organizations can significantly reduce the risk of data breaches and document loss.

    • Holistic Integration: RX Solution XL Print integrates seamlessly with existing systems, fostering a collaborative environment that enhances productivity across departments.

    • Improved Collaboration: Easy access to print resources promotes better teamwork and communication, driving operational success.

By incorporating Virtual Mailroom into our service offerings, RHS Technology Group empowers organizations to automate and optimize their print management processes. This solution enhances operational efficiency, ensures data integrity, and improves security across various industries. As organizations navigate the digital landscape, RX Solution XL Print provides the tools necessary for successful digital transformation, enabling clients to operate more effectively and confidently in their respective markets. By aligning with RHS’s vision, businesses can achieve their goals while maintaining a competitive edge in an evolving environment.

    • XLPrint solutions allow businesses to efficiently manage large-scale print jobs with variable data. This is especially useful for personalized documents like customer statements, invoices, or marketing materials.

    • XLPrint’s software enables companies to design, generate, and manage documents with dynamic content and data-driven customization, automating the document creation process.

    • XLPrint supports both print and digital distribution, enabling organizations to send documents via multiple channels, including email, PDF, and web-based formats, as well as traditional printed formats.

    • By automating the creation, management, and delivery of documents, XLPrint solutions can significantly reduce the time and effort involved in document workflows, freeing up resources for other tasks.

    • Through streamlined document processing and reduced reliance on manual interventions, XLPrint helps organizations cut operational costs, especially in environments where high-volume printing is essential.

    • XLPrint ensures that sensitive business documents are generated and distributed securely, meeting compliance standards across various industries like finance, healthcare, and insurance.